Terms & Conditions
The rules for using the LeadMyFleet applications, website and driver workflow.
Last updated
3 September 2026
1. Introduction
These Terms & Conditions explain the rules for using LeadMyFleet, including the Android application, Windows application, browser application, driver web page, website and related services.
By creating an account, installing, accessing or using LeadMyFleet, you agree to these Terms & Conditions. If you do not agree, you must not use LeadMyFleet.
By creating an account, installing, accessing or using LeadMyFleet, you agree to these Terms & Conditions. If you do not agree, you must not use LeadMyFleet.
2. About LeadMyFleet
LeadMyFleet is a fleet management and reminder tool designed to help businesses manage vehicles, drivers, mileage reports, vehicle issues, service reminders, MOT reminders, insurance reminders, road tax reminders, custom reminders, alerts and related fleet information.
LeadMyFleet stores the dates and information entered by users; it is not a document-storage service and does not provide live GPS tracking.
LeadMyFleet is provided as a management and reminder tool only. It does not replace your legal, mechanical, insurance, tax, safety or compliance responsibilities.
LeadMyFleet stores the dates and information entered by users; it is not a document-storage service and does not provide live GPS tracking.
LeadMyFleet is provided as a management and reminder tool only. It does not replace your legal, mechanical, insurance, tax, safety or compliance responsibilities.
3. Account creation and login
To use LeadMyFleet, you must create an account in the LeadMyFleet Android application.
You are responsible for keeping your login details secure. You must not share your login details with unauthorised people.
You are responsible for all activity that happens under your account.
The same LeadMyFleet account may be used to access the Android application and the Windows application, subject to an active subscription.
You are responsible for keeping your login details secure. You must not share your login details with unauthorised people.
You are responsible for all activity that happens under your account.
The same LeadMyFleet account may be used to access the Android application and the Windows application, subject to an active subscription.
4. Google Play subscription
Access to LeadMyFleet requires an active subscription purchased through Google Play.
Payments, renewals, cancellations and refunds for the Android version of LeadMyFleet are handled through Google Play and are subject to Google Play’s own terms, policies and processes.
LeadMyFleet does not store full payment card details. Payment processing is handled by Google Play.
Payments, renewals, cancellations and refunds for the Android version of LeadMyFleet are handled through Google Play and are subject to Google Play’s own terms, policies and processes.
LeadMyFleet does not store full payment card details. Payment processing is handled by Google Play.
5. Windows application access
The Windows version of LeadMyFleet is available to users with an active LeadMyFleet subscription purchased through Google Play.
No separate payment is required for the Windows version.
To use the Windows version, you must sign in using the same LeadMyFleet account created through the Android application.
No separate payment is required for the Windows version.
To use the Windows version, you must sign in using the same LeadMyFleet account created through the Android application.
6. Subscription expiry, cancellation or payment failure
If your Google Play subscription expires, is cancelled, or payment cannot be processed, access to your LeadMyFleet account may be suspended.
This may include access through both the Android application and the Windows application.
Your account and stored data may remain in the system for a reasonable period after subscription expiry, cancellation or suspension, but access to the service may be blocked until the subscription is active again.
This may include access through both the Android application and the Windows application.
Your account and stored data may remain in the system for a reasonable period after subscription expiry, cancellation or suspension, but access to the service may be blocked until the subscription is active again.
7. User responsibilities
You are responsible for entering, checking and keeping all information accurate and up to date, including:
• Company information
• Vehicle information
• Driver information
• Mileage information
• MOT dates
• Insurance dates
• Road tax dates
• Service information
• Issue reports
• Custom reminders
• Any other information entered into LeadMyFleet
You are responsible for checking official documents, legal deadlines, vehicle condition, insurance status, tax status, MOT status and compliance requirements outside the application.
LeadMyFleet reminders and alerts are based on the information entered into the application. LeadMyFleet does not store the official document files used to verify that information.
• Company information
• Vehicle information
• Driver information
• Mileage information
• MOT dates
• Insurance dates
• Road tax dates
• Service information
• Issue reports
• Custom reminders
• Any other information entered into LeadMyFleet
You are responsible for checking official documents, legal deadlines, vehicle condition, insurance status, tax status, MOT status and compliance requirements outside the application.
LeadMyFleet reminders and alerts are based on the information entered into the application. LeadMyFleet does not store the official document files used to verify that information.
8. Driver access through QR codes
LeadMyFleet may allow drivers to access a driver page through a QR code or link.
The business account holder is responsible for controlling access to QR codes and driver links.
The business account holder is responsible for making sure drivers understand what information they are submitting and how that information may be used.
Drivers may submit mileage reports, vehicle issue reports and related information through the driver page.
The business account holder is responsible for controlling access to QR codes and driver links.
The business account holder is responsible for making sure drivers understand what information they are submitting and how that information may be used.
Drivers may submit mileage reports, vehicle issue reports and related information through the driver page.
9. Acceptable use
You must use LeadMyFleet only for lawful business purposes.
You must not:
• Use LeadMyFleet for illegal activity
• Attempt to access another user’s account
• Attempt to damage, overload, reverse engineer, hack or interfere with the application
• Copy, resell, redistribute or modify the software without permission
• Use false, misleading or unauthorised information
• Abuse the driver QR code system
• Use LeadMyFleet in a way that may harm the service, other users or LeadMyFleet
You must not:
• Use LeadMyFleet for illegal activity
• Attempt to access another user’s account
• Attempt to damage, overload, reverse engineer, hack or interfere with the application
• Copy, resell, redistribute or modify the software without permission
• Use false, misleading or unauthorised information
• Abuse the driver QR code system
• Use LeadMyFleet in a way that may harm the service, other users or LeadMyFleet
10. Data and Privacy Policy
LeadMyFleet may collect, store and process information needed to provide the service.
This may include company, vehicle, driver, mileage, issue, alert, subscription and account information.
How information is collected, used, stored and protected is explained in the LeadMyFleet Privacy Policy.
By using LeadMyFleet, you also agree to the Privacy Policy.
This may include company, vehicle, driver, mileage, issue, alert, subscription and account information.
How information is collected, used, stored and protected is explained in the LeadMyFleet Privacy Policy.
By using LeadMyFleet, you also agree to the Privacy Policy.
11. Third-party services
LeadMyFleet may use third-party services, including Google Play, Firebase, Google services, hosting providers and other technical service providers.
These services may have their own terms and privacy policies.
LeadMyFleet is not responsible for third-party service failures, outages, policy changes or restrictions outside our control.
These services may have their own terms and privacy policies.
LeadMyFleet is not responsible for third-party service failures, outages, policy changes or restrictions outside our control.
12. Availability and updates
LeadMyFleet may be updated, improved, changed or temporarily unavailable from time to time.
We may add, change or remove features in future versions.
We do not guarantee that LeadMyFleet will always be available, uninterrupted, error-free or compatible with every device, operating system or configuration.
We may add, change or remove features in future versions.
We do not guarantee that LeadMyFleet will always be available, uninterrupted, error-free or compatible with every device, operating system or configuration.
13. Disclaimer and Limitation of Liability
LeadMyFleet is provided as a fleet management and reminder tool only. It does not provide legal, mechanical, insurance, tax, safety, compliance or professional advice.
You are responsible for entering, checking and keeping all vehicle, driver, mileage, MOT, insurance, road tax, service and issue information accurate and up to date.
Any reminders, alerts, countdowns, statuses or reports shown by LeadMyFleet are based on the information entered into the application. LeadMyFleet is not responsible for missed deadlines, expired MOT, insurance, road-tax or other dates, vehicle downtime, fines, penalties, losses or incorrect decisions caused by inaccurate, missing or outdated information.
To the maximum extent permitted by law, LeadMyFleet will not be liable for indirect loss, loss of profit, loss of business, loss of data, missed deadlines, penalties, fines, vehicle downtime or consequential loss arising from the use of the software.
Nothing in this agreement limits or excludes liability where it would be unlawful to do so.
You are responsible for entering, checking and keeping all vehicle, driver, mileage, MOT, insurance, road tax, service and issue information accurate and up to date.
Any reminders, alerts, countdowns, statuses or reports shown by LeadMyFleet are based on the information entered into the application. LeadMyFleet is not responsible for missed deadlines, expired MOT, insurance, road-tax or other dates, vehicle downtime, fines, penalties, losses or incorrect decisions caused by inaccurate, missing or outdated information.
To the maximum extent permitted by law, LeadMyFleet will not be liable for indirect loss, loss of profit, loss of business, loss of data, missed deadlines, penalties, fines, vehicle downtime or consequential loss arising from the use of the software.
Nothing in this agreement limits or excludes liability where it would be unlawful to do so.
14. Account suspension or termination
We may suspend or terminate access to LeadMyFleet if:
• Your subscription is not active
• Payment cannot be processed through Google Play
• You breach these Terms & Conditions
• You misuse the application
• You attempt unauthorised access
• We are required to do so by law
• Continued access may create security, legal or operational risk
If access is suspended or terminated, you may lose access to the Android application, Windows application and driver web page.
• Your subscription is not active
• Payment cannot be processed through Google Play
• You breach these Terms & Conditions
• You misuse the application
• You attempt unauthorised access
• We are required to do so by law
• Continued access may create security, legal or operational risk
If access is suspended or terminated, you may lose access to the Android application, Windows application and driver web page.
15. Intellectual property
LeadMyFleet, including its name, design, software, user interface, logo, features, structure and related materials, belongs to LeadMyFleet or its licensors.
You are granted a limited right to use the software while you have an active subscription and comply with these Terms & Conditions.
You do not own the software. You must not copy, resell, rent, lease, redistribute, modify, reverse engineer, decompile or attempt to extract the source code unless permitted by law or written permission is given.
You are granted a limited right to use the software while you have an active subscription and comply with these Terms & Conditions.
You do not own the software. You must not copy, resell, rent, lease, redistribute, modify, reverse engineer, decompile or attempt to extract the source code unless permitted by law or written permission is given.
16. Account deletion
You may request deletion of your LeadMyFleet account through the Contact Us form inside the application.
If you cannot access the application, you may request account deletion through the contact form on www.leadmyfleet.com.
When an account is deleted, access to the service will be removed and account-related data will be deleted or anonymised where reasonably possible.
Some information may be retained where necessary for legal, security, accounting, dispute resolution or legitimate business purposes.
If you cannot access the application, you may request account deletion through the contact form on www.leadmyfleet.com.
When an account is deleted, access to the service will be removed and account-related data will be deleted or anonymised where reasonably possible.
Some information may be retained where necessary for legal, security, accounting, dispute resolution or legitimate business purposes.
17. Changes to these Terms
We may update these Terms & Conditions from time to time.
If we make important changes, we may notify users through the application, website or another reasonable method.
Continued use of LeadMyFleet after the Terms are updated means you accept the updated Terms.
If we make important changes, we may notify users through the application, website or another reasonable method.
Continued use of LeadMyFleet after the Terms are updated means you accept the updated Terms.
18. Governing law
These Terms & Conditions are governed by the laws of England and Wales.
Any disputes relating to these Terms or the use of LeadMyFleet will be subject to the courts of England and Wales.
Any disputes relating to these Terms or the use of LeadMyFleet will be subject to the courts of England and Wales.
19. Contact
For questions about these Terms & Conditions, account issues, support requests or account deletion requests, contact LeadMyFleet through:
• The Contact Us form inside the LeadMyFleet application
• The contact form on www.leadmyfleet.com.
If you cannot access your account, use the website contact form.
• The Contact Us form inside the LeadMyFleet application
• The contact form on www.leadmyfleet.com.
If you cannot access your account, use the website contact form.